SpeedsPath Glossary of Terms

Upload

Upload refers to the process of transferring files, data, or documents from a local device or external system into the pathology lab management software (LIS/LIMS). Uploading ensures that diagnostic information, reports, logs, and operational data are stored centrally for workflow automation, compliance, and quick accessibility.

What Is Upload?

Upload refers to the process of transferring files, data, or documents from a local device or external system into the pathology lab management software (LIS/LIMS). Uploading ensures that diagnostic information, reports, logs, and operational data are stored centrally for workflow automation, compliance, and quick accessibility.

Key Characteristics

• Data Transfer Inward: Moves information from external sources (computers, instruments, portals) into the lab system.
• Supports Multiple File Types: Commonly PDFs, images, HL7 files, CSV, instrument logs, and structured datasets.
• Automates Workflow: Uploaded files can trigger downstream actions—report generation, validation steps, or QC checks.
• User Role Permissions: Access controlled via RBAC to ensure only authorized users upload sensitive files.
• Audit Trails: Every upload is logged for compliance with CAP, CLIA, and regulatory requirements.
• Instrument Integration: Uploading may include auto-ingested machine results (e.g., hematology analyzers).
• Error Handling: System typically validates file format, size, and completeness before accepting.
• Cloud/Local Support: Files can be uploaded from local drives or cloud sources depending on system configuration.

10 Frequently Asked Questions (FAQs)

1. What kind of files can be uploaded into the lab software?
   Most systems support PDFs, images (JPG/PNG), CSV files, HL7 documents, instrument logs, and patient reports.
2. Can the software automatically process uploaded files?
   Yes. Uploaded data (like machine results or HL7 messages) can trigger automated actions such as report updates or QC checks.
3. Is there a file size limit for uploads?
   Limits vary by system, typically from 5 MB to 50 MB per file. Administrators can often configure limits.
4. Can users with restricted roles upload files?
   Permissions depend on RBAC settings. Only roles with explicit upload privileges can perform this action.
5. Can I upload batch files for multiple patients at once?
   Yes. Many systems allow batch uploads for bulk results, DICOM images, or large datasets.
6. How does the system ensure the security of uploaded files?
   Data is encrypted in transit and at rest. Audit logs track who uploaded what and when.
7. Can uploaded files be deleted or edited?
   Typically, uploaded files cannot be permanently deleted due to compliance rules, but annotations or replacements are allowed depending on permissions.
8. Can I upload files from mobile devices?
   Most cloud-based LIS/LIMS allow mobile uploads, especially for images and documents.
9. What happens if the uploaded file format is incorrect?
   The system will reject the upload and show an error describing the issue (unsupported file type, corrupt file, etc.).
10. Does the system support automated uploads from instruments?
    Yes. Instruments can automatically send result files via HL7, SFTP, middleware, or direct interfaces.

Want to learn more? Explore our LIS Glossary or check out our expert blogs on Anatomic Pathology, Molecular Diagnostics, Cytology, and Lab Information Systems.