SpeedsPath Glossary of Terms

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Glossary of Terms


Secure File Transfer Protocol (SFTP)

SFTP (Secure File Transfer Protocol) is a secure method of transferring files between systems using an encrypted SSH connection.

What Is SFTP?

SFTP (Secure File Transfer Protocol) is a secure method of transferring files between systems using an encrypted SSH connection. In pathology lab management software, SFTP is widely used to transmit sensitive patient data, diagnostic results, billing files, instrument data, and reports safely between the Laboratory Information System (LIS), external systems, hospitals, and vendors. SFTP ensures compliance with data-security standards by protecting files from unauthorized access, tampering, or interception during transmission.

Why SFTP Matters in Pathology Labs?

SFTP is essential for secure data exchange in pathology labs, where patient confidentiality and data integrity are paramount. It protects sensitive information like PHI (Protected Health Information) and lab results from breaches, ensuring compliance with regulations such as HIPAA. By using encryption, SFTP prevents data interception and supports reliable transfers of large files, such as digital pathology images or batch reports, without compromising security.

Key Features of SFTP

  • End-to-end encryption ensures PHI and lab data are protected during file transfers.
  • SSH-based security provides strong authentication and secure communication.
  • Used for HL7, PDF, CSV, and instrument data file transfers between systems.
  • Automated upload/download supports scheduled or triggered workflows.
  • Ensures compliance with HIPAA and other healthcare data security requirements.
  • Supports large file transfers, including whole-slide images or batch reports.
  • Reduces manual handling of sensitive lab data.
  • Allows role-based access control, restricting file transfer permissions.
  • Reliable error handling and logging for audit trails.
  • Compatible with LIS, EMR, middleware, billing systems, and client portals.

SpeedsPath Makes SFTP Secure & Effortless

SFTP is crucial for maintaining data security in pathology labs. Secure file transfers protect patient information and ensure regulatory compliance. Automating SFTP with an LIS adds reliability, efficiency, and peace of mind.

See how SpeedsPath integrates secure SFTP for seamless data exchanges.

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Related Terms

  • Encryption
  • Data Security
  • HIPAA
  • HL7
  • Protected Health Information (PHI)

FAQs

  1. Why is SFTP important in pathology lab software?
    SFTP ensures that patient data and reports are transferred securely, preventing unauthorized access and maintaining regulatory compliance.
  2. What types of files are commonly transferred using SFTP in labs?
    HL7 messages, PDF reports, CSV instrument data, billing files, accession lists, and QC data.
  3. How does SFTP differ from FTP?
    FTP is unencrypted, while SFTP uses SSH encryption, making it secure for transferring sensitive medical information.
  4. Is SFTP required for HIPAA compliance?
    While not mandatory, SFTP is strongly recommended as it provides encryption and secure transmission of PHI, helping meet HIPAA requirements.
  5. Can SFTP be automated in a pathology lab system?
    Yes. Most LIS platforms automate scheduled uploads, downloads, and real-time data exchanges.
  6. Do lab staff need technical knowledge to use SFTP?
    Not usually. The LIS software handles the process automatically; staff only monitor logs or alerts if needed.
  7. Can SFTP transfer files between LIS and hospital EMR systems?
    Yes. It is one of the most common methods for sending HL7 results and receiving orders.
  8. Is SFTP suitable for large pathology images?
    Yes. SFTP supports large file transfers, including digital pathology images and bulk reports.
  9. How is authentication handled in SFTP?
    Using SSH keys, passwords, or multi-factor authentication depending on security requirements.
  10. Can SFTP integration fail, and how is it monitored?
    Failures can occur due to incorrect credentials, server downtime, or network issues. Logs, alerts, and audit trails help detect and resolve issues quickly.

Want to learn more? Explore our LIS Glossary or check out our expert blogs on Anatomic Pathology, Molecular Diagnostics, Cytology, and Lab Information Systems.